Manage Traveling Staff

Traveling Staff receive alerts for real emergencies but not drills by default. Use this access level for people assigned to many sites, who would be overwhelmed by drill alerts.

Traveling Staff have a similar access-level to Staff/Other Staff. However, they differ with respect to user management and drills.

User management

Only District Safety Team can edit Traveling Staff. (This prevents Site Safety Teams from deactivating staff they do not recognize because they are rarely on campus.)

Site Safety Teams see a Traveling Staff tab under Manage Site Users.

For an overview of all Traveling Staff in the district, the District Safety Team also sees a Traveling Staff tab on the Manage District Users page.

Add/edit a Traveling Staff user

  1. Sign in to using a District Safety Team account.

  2. From the District Dashboard, choose View All Sites > site name.

  3. From the Site Dashboard, choose Manage Site Users (top right side of page).

  4. Choose Add New User (green, top right) or choose Edit next to an existing user.

  5. Fill in the user details.

    1. Under User Access select Traveling Staff.

    2. Under Locations, choose Add Site to add sites.
  6. Choose Save or Save & Send Confirmation.

Imports do not deactivate site locations for Traveling Staff.

However, if the user disappears entirely from the imports, CatapultEMS will deactivate the user from all sites (if your district has auto-deactivate turned on).


You can select Traveling Staff on the Initiate Drill Mode dialog, but they are unchecked by default.

The Drill Summary email sent after a drill completes, only include statistics on the user categories included in the drill. This means Site Safety Teams can focus on participation of regular Staff/Other Staff rather than wading through names of traveling staff who are rarely on campus.